The Town of Chatham is seeking all qualified individuals for Administrative Assistant. Work at a fantastic organization in the heart of Pittsylvania County. The job description follows. Posted Tuesday, January 11, 2022.

 

Administrative Assistant

TOWN OF CHATHAM

 

Salary: Depending on experience (DOE) and Qualifications (DOQ) (+) benefits

 

General Definition of Work

Perform intermediate clerical work assisting customers; collect and post payments; receive, balance and deposit monies; prepare and maintain records and related work as required. Work is directed under the supervision of the Clerk/Treasurer and Employee reports to the Clerk/Treasurer. 

 

Essential Functions

The following tasks are typical of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar or related. The Town of Chatham retains the discretion to add or make changes to the clerical duties of this position at any time.

Assist customers; receive payments; direct complaints to appropriate individual if unable to assist.

• Assist customers; receive payments; direct complaints to appropriate individual if unable to assist.
• Answer telephones and direct incoming calls to appropriate staff.
• Process invoices by verifying coding, purchase orders and checking for duplication.
• Help with preparation of Town Council Packets
• Assist with year-end analysis reports for auditors
• Read the Town’s water meters
• Preparation to send out water billing
• Related tasks for sending customers Real Estate/Personal Property taxes
• Coordinate with Miss Utility
• Reconcile bank accounts
• Perform clerical function in committee and council meetings
• Handle and deposit monies received
• File various forms and paperwork
• Maintain and record cemetery deeds
• Process outgoing mail
• Collect incoming mail; open and distribute
• Witness and authenticate the execution of certain classes of documents (e.g., deeds)
• Process returned checks
• Activate and deactivate water/sewer accounts
• Southern Software and Beacon cross training 
• Prepare water/sewer work orders
• Any and all other functions assigned by the Clerk/Treasurer

Knowledge, Skills, and Abilities

General knowledge of standard office practices, techniques, procedures and equipment; general knowledge of utility billing policies and procedures; strong knowledge of Microsoft Office software applications; knowledge of Adobe Acrobat Pro; ability to operate standard office machines, including cash register and computer; ability to perform detailed record work; ability to establish and maintain effective working relationships with associates and the general public.

 

Education and Experience

High School diploma or GED, moderate accounts payable experience preferable, general office and customer service experience or equivalent combination of education and experience.

 

Physical Requirements

This is medium work requiring the exertion of 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force regularly to move objects; work requires crouching, reaching, standing, pushing, pulling, lifting, fingering, grasping, and repetitive motions.

 

Special Requirements

Must obtain Notary Public License within 1 year

 

The Town has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

 

The Town is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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October 18, 2021

 

Chatham Mayor

Will Pace

 

Chatham Town Council

Matthew Bell, Janet Bishop, William Black, Irvin Perry, Robert Thompson, Andrew Wall

 

CHATHAM - Chatham Mayor Will Pace and members of the Chatham Town Council today announce that the Town of Chatham will receive $3,300,000 of grant funds from the Virginia Department of Health, Office of Drinking Water (ODW) for the purposes of making improvements to Chatham's water infrastructure.

 

“I am thrilled to announce this great news for our community," said Mayor Will Pace. “These funds will be used to make improvements to our existing water infrastructure and replacing aging waterlines, something that our community really needs. I want to thank everyone on the Chatham Town Council and our entire town staff including Town Manager Richard Cocke and Town Treasurer Kelly Hawker for their work in helping us obtain this much needed grant. I especially want to thank Bernard Proctor and Jeff Wells from the Virginia Department of Health (VDH) for their assistance in helping Chatham to obtain this grant."

 

“This grant is a major step towards repairing critical infrastructure in the Town of Chatham,” said Councilmember Matt Bell. “Water is a vital part of life and the life of the town. When I first ran for council just over a year ago, one of the things I ran on was improving the town's infrastructure. Today we celebrate that goal becoming a reality.”

 

“I am so pleased that our Town will get $3.3 million in grant funds for our aging water infrastructure," said Councilmember Janet Bishop. “I am proud of our employees and council for getting it done. Now, we can get started on making significant improvements to our aging system. One of our most important responsibilities is to provide reliable water, and this will go a long way in updating our current system."

 

“This is a great opportunity for the Town of Chatham to upgrade its water infrastructure and is coming at a critical time," said Councilmember Andrew Wall. “This will move Chatham forward into the future."

 

 

An ordinance to establish the budget for the Town of Chatham, Virginia for the fiscal year beginning July 1, 2021, and ending June 30, 2002, making revenue estimate and appropriations for same.

 

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The annual Chatham Cruise-In automotive shows are sponsored by the Virginia-Carolina Chevy Car Club. The event has attracted as many as 700 classic cars in the downtown area of Chatham where Main Street is blocked & becomes a pleasant promenade for all who enjoy viewing beautiful automobiles.

 

The Cruise-In events are held on the 4th Saturday of each month from April through September. The Cruise-In uses a portion of Main Street for the show. The show area begins at the stop light at Depot Street/Route 57 and Main Street. Please enter the cruise-in at this intersection. The show area ends at Hargrave Boulevard and Main Street.

 

Each monthly event starts at 4:00 p.m. and ends at approximately 8:00 p.m. The success of a monthly cruise-in is dependent on daylight & weather conditions. There are no rain dates if weather cancels. Admission is free!

 

Restaurants and shops are open at the discretion of business owners. Restrooms are located on the south side of the Chatham Town Hall located at the end of Court Street. Court Street accesses Main St. near the Pittsylvania Circuit Court (Court House). Portable restrooms may be available in other locations.

 

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